The Permanent Archive has a cultural and technical asset identical to that of the Biennale, but of a permanent nature.
It is configured as a center for documentation for the restoration projects, contributes to the optimization of the Biennale, and is nourished by it, because: a) exploit the cultural products of the Biennale itself, b) fulfills the aims and objectives of the Biennale but with the basic character of continuity.

Structuring of the Permanent Archive:

It consists of a Data Base on the restoration organized by sub-themes. Each sub-theme will be developed by a working group which operates in cooperation with other groups. 

The permanent archive will  be articulated through the following steps:

1) Definition of the Objectives

• Feasibility study in relation to objectives to be pursued with the establishment of a database on the restoration project: to acquire information, store information, process information, communicate information.
• Verification of articulation with the Biennale Project.

2) Clarification of the field for each sub-theme

• Specification of Terminology, concepts and philosophies within the considered ambit (with specific bibliographic attribution).
• Repertory of restoration projects and related fields of action for the area considered (projects aimed at specific urban and architectural contexts, projects and experiments and / or research).
• Alternative Methods.
• First inventory of tools (techniques, standards, etc ....).

3) Identification of resources available for data collection on the basis of documents of the Biennale and direct surveys.

•  Census of databases and information systems in the field of Restoration.
• Census  of project excibitions and basic bibliographies: evaluation of the methods of communication with external collaborating unities for data collection.

4) Data Collection on the basis of documentary from the Biennale, the CICOP Federation, the Biennale international congress organized by the Federation, the International Colloquies of Orvieto and direct surveys. Graphic restitution of the data collected through records:filtering of informations, first organization of the data collected divided by sub-themes and related to:

• terms and philosophies of intervention
• experimentations
• project procedures
• methods and tools
• techniques.

5) Definition of the centers for the computerization of data - Assessment of available resources.

• feasibility analysis
• system requirements of Information Technology adopted
• modalities of loading and processing of data
• criteria for structuring data.

• verification of the organizational criteria adopted and eventual resubmission of a system of classification
• keyword
• introducing any policy guidance
• consultation of the permanent archive.

7) Implementation of a prototype -  Development and testing of a prototype of Data Bank - Use and Management of the prototype.

• loading of data collected and structured
• simulation of a research of data .


Reference structures of the permanent archive: 

• External private structures (temporal, periodic) which collaborate with the permanent structures of management and administration.
• Institutions (periodic): Universitarian, Regional, Municipalities, Communitarian, CNR, and all those coaudjuvant the management fixed struictures in the definitions of criteria of structuring the Biennale and the Biennale Project.
• Permanent structures of management of permanent archive:
  a) CICOP-Italy Directive Committee, with operational headquarters at the University of Florence and Orvieto;
  b) CICOP  Federation (president and vice-presidents);
  c) Professional Associations;
  d) Departments of Culture of the Umbria Regional Administration and the Municipality of  Orvieto.